COMMUNICATIONS POLICIES

15 September 2013

OWNERSHIP

The Parliamentary Internship Programme (PIP) is an initiative of the Canadian Political Science Association (CPSA). The CPSA has all rights and sole responsibility for Web site content and communications with individuals visiting the site, communicating with or applying to the Programme through the site.

LANGUAGE OF EXPRESSION

The CPSA applies a policy of passive bilingualism in all aspects of PIP administration. Consistent with this policy, all Programme information available on this Web site is provided in both English and French. Content provided by individual authors may appear in only one official language.

The masculine gender is utilized to ensure brevity. It should be understood in a generic manner as pertaining to both men and women.

COPYRIGHT

With the exception of the PIP logo, all materials available on this Web site may be copied in whole or in part for private and/or non-commercial use provided that copyright ownership is acknowledged, due diligence is exercised to ensure the accuracy of the reproduction, the title and author are identified (where available) and a link to the original URL is provided. The PIP logo may not be reproduced for any purpose without prior written authorization from the CPSA.

Under no circumstances may copies of material on this Web site be sold or otherwise used for commercial purposes without prior written permission from the CPSA or the copyright owner concerned. Please note: this Web site includes content subject to copyright held by third parties.

PRIVACY

The CPSA respects the privacy of all visitors to this Web site. This means that visitors will be informed of the purposes for which any personal information is being collected and how they can access that information.

VISITORS

The nature of the Internet is such that all Web servers automatically collect the Internet Protocol (IP) address of any visitor to a Web site. As a result, the CPSA collects the IP address of all visitors to the PIP Web site.

In addition, the CPSA uses session and persistent digital markers (“cookies”) on unsecured portions of the site to improve a visitor’s experience and collect the following information for use with Google Analytics:

• Originating IP address
• Date and time of the request
• Type of browser used
• Page(s) visited

All IP addresses are truncated when colleted on this site to safeguard a visitor’s privacy. However, in cases where services are provided by outside organizations, such as social media platforms or mobile applications, their Web servers may also record IP addresses. The manner in which they are saved and used is not the responsibility of the CPSA.

The digital markers used on this site do not allow the CPSA to identify individuals and have been set to expire two years after a visitor’s last visit to the Web site. A visitor may disable all digital markers by adjusting their browser settings. No digital markers are used on secure portions of this site.

CORRESPONDENTS

Personal information provided in email messages, online forms or via social media will only be used to respond to specific comments, inquiries or requests or, in aggregated anonymous form, to assess Programme performance. Personal information will only be shared with affiliated organizations if they are referenced directly in a specific inquiry and it is necessary to prepare a response. Information will not be shared with an unaffiliated organization except as required by law.

Comments that violate Canadian law will be deleted and disclosed to law enforcement authorities. Comments that are unrelated to PIP activities or violate the norms of civil discourse will also be deleted.

Applicants, Interns, Alumni, MPs and Sponsors

Personal information submitted by applicants, interns, alumni, MPs, sponsors, employees and administrators or other individuals is used only for the purposes of and those consistent with the administration of the Programme including the following services and functions:

• Recruitment, application, adjudication, selection and admission
• Employment related matters
• Financial management and awards
• Programme management
• Planning, evaluation and reporting
• Promotion
• Alumni and development activities
• Safety and security

The CPSA does not disclose personal information to external individuals or organizations unless:

• The individual is notified when the personal information was collected
• The individual has consented to the disclosure
• It is permitted under applicable access and privacy legislation or by law

The CPSA considers the following information as information collected and maintained for the purpose of creating a record that is available to the public and may be published in print, electronic format or on the
Internet:

• The award of Parliamentary Internships (Interns), their date and duration
• The receipt of Parliamentary Interns (MPs), their date and duration
• The financial and in-kind contributions to the Programme (Sponsors and Friends), their date and duration
• The recipients of the Alfred Hales Prize and other honours

Access to and/or Correction of Personal Information

Individuals have a right to request access to their own personal information and to request the correction of their personal information. Those who wish to obtain access a document containing their personal information or to request a correction should begin by contacting the CPSA at the above address.

Retention and Disposal of Personal Information

Personal information collected and used for the Parliamentary Internship Programme will be retained for the minimum period indicated below, following its use, unless the individual to whom the information relates consents to its earlier disposal.

• Visitors: One (1) year.
• Correspondents: Two (2) years.
• Applicants and Interns: Two (2) years.
• Alumni, MPs and Sponsors: Information will be retained and updated (whenever possible) unless a formal request for disposal is received.

DISCLAIMER OF LIABILITY

The CPSA reserves the right to change without notice any information contained on any of its Web pages. Although care has been taken in preparing the information available on this site, the CPSA does not and cannot guarantee its accuracy or the security of the Web site. The opinions and findings expressed on this Web site are not necessarily those of the CPSA or its Directors, Officers and employees. Anyone using this information does so at their own risk and shall be deemed to have released the CPSA from all responsibility for any injury or damage arising from such use.

Moreover, the CPSA does not sponsor, review, monitor, endorse or guarantee the security of content on other sites accessible via hyperlinks.

CONTACT

All correspondence concerning the above policies should be addressed to:
Ms. Michelle Hopkins
Administrator
Canadian Political Science Association
260 Dalhousie Street, Suite 204
Ottawa, Ontario, K1N 7E4
Canada
Telephone: (613) 562-1202
Fax: (613) 241-0019
Email: cpsa-acsp @ cpsa-acsp.ca